GUIDELINES

  1. This letter announces the good news about surplus funds. But you should be careful while communicating the details clearly. Mention how much amount is there, how will the company use them, and the method of accessing the funds.
  2. Inform the reader about a surplus amount. Also, explain how you or anyone else should or should not use that fund.
  3. If needed, give a time limit during which the concerned individuals can use the funds.
  4. Encourage everyone to use the resources wisely. You can also suggest the ways in which the readers can effectively use the surplus.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Following the donation made by the Sarson Corporation, we are pleased to announce that we have additional funds in the coming year's budget. After careful consideration and consultation, it has been decided to purchase enough computers to fit out a dedicated computer room. We would ask all staff to make a choice of the programs that is to be installed on the machines. These programs should be educational and of benefit to all pupils.

Any recommendations should be made to me by the end of the month so that the machines can be purchased and built in time for the upcoming term.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter announcing surplus budget to purchase computers.

Further things to consider when writing announcement letters to management

Further things to consider when writing announcement letters to management

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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