GUIDELINES
- You might need to resign from your position if you are unable to perform your duties due to serious health problems. You don't have to provide details if the problems are of personal or private nature such as mental illness, emotional problems, severe health problems, drug abuse, etc.
- Directly state that you are resigning. Mention the position by title and give a date of entry into force.
- Mention your reasons. Comment on the difficulty of this decision, if it seems appropriate.
- Appreciate the good times and relationships you had in this job. Also, express your gratitude for everything you learned.
- Explain how much time you need to transfer your responsibilities smoothly.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am resigning from my post as the company nurse, effective next week. Unfortunately, the stress of working in such a big company has been taking its toll on me, and I find myself always tired and stressed. As I am trying to have a baby with my husband, my doctor has advised me to stop working for the meantime.
My husband and I talked about this a week ago, and the recent increase in workload has made me decide to take this course of action to preserve my health. I would gladly recommend some of my previous colleagues for the post I would be vacating. Please let me know if this works for you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example resignation letter because of health reasons.
Further things to consider when writing resignation letters to management
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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