GUIDELINES

  1. While presenting a suggestion in this letter, keep your tone helpful. Don't sound critical. Make it clear that the reader will gain a personal from this proposal. Mentioning this benefit will urge the reader to take your advice seriously.
  2. Start the letter with a statement that will persuade the reader to keep reading. Make some remarks about the benefit the reader will get.
  3. Briefly offer a suggestion in a helpful tone.
  4. Keeping the reader's situation in mind, provide additional information about how to follow your advice.
  5. In a friendly way, ask the reader to respond. Motivate him/her to follow your advice.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I have been a customer of Bluevale Grocer for a long time now, and I wish to make a suggestion that would improve the client's shopping experience. I am impressed that your store carries a great variety of products. However, a small reduction in the range could help reduce the crowdedness in the aisles. This method will make most of your costumers comfortable and happy. The over crowdedness is causing stress to some, especially when some customers find it difficult to reach the tall shelves or those who need to use a card for their purchases. If it is not possible to reduce the variety of your merchandise, another solution is that all the advertising displays should be moved to the front part of the store so that the aisles will be less crowded.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Example letter to suggest a problem solution a store.

Further things to consider when writing suggestion letters to management

Further things to consider when writing suggestion letters to management

Suggestion Letters

Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.

When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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