GUIDELINES
- While advertising a new vacancy in your company, avoid ambiguity and give all important details. Give a positive impression about this vacancy. Don't raise the reader's expectations too much. Most importantly, ask the applicants to provide proof of legal employment eligibility.
- Announce the job offer and express your pleasure in that.
- Explain in detail what benefits this position will provide. Also, describe what social conditions or limitations will apply to the chosen candidate.
- Do mention the Immigration Control and Reform Act of 1986. Ask your prospective employee to submit proof of legal employment eligibility on the first day of work. If you want to be more cautious about your selected candidate, name the acceptable documents which are considered necessary according to the US Department of Justice's Immigration and Naturalization Form 1-9.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter confirms the job offer extended to you verbally via phone last week. Your written acknowledgment and acceptance of the tender must be handed in on May 30, 2011. The job is for the Operations Assistant position, which reports directly to Ms. Eve Sandler, head of Operations at Floyd Communications. You will be getting a starting salary of $1800 every month, paid to you on the 5th and the 20th.
As a standard process, the first six months of your employment will be a probationary period. After which, there will be a performance assessment and review to determine if you have met the goals and objectives set by the company and if you are qualified to move on to regular employment.
This job offer is validated only after reference check has been done and proof of eligibility to work in the US has been submitted. Nonetheless, we hope you accept the offer, and we look forward to working with you this June 1, 2011.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Job offer of operations assistant letter example.
Further things to consider when writing job offer to job candidates
Job Offer
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.
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