GUIDELINES
- If a written appreciation is given to the reader, it gives a documented proof of his or her efforts. Keep in mind that the reader could share this letter. Mention about the positive things about the past or the future work. Do not include any kind of critical comments.
- Give some details about the new task you want your reader to do.
- Include any instructions or information that may be required by the reader.
- Offer to respond to any queries by the reader if necessary.
- Mention your confidence about the reader in performing well in the task.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I wish to congratulate you on the completion of the lifeguard certification course. I have recently been notified of an opportunity that I am sure you would like to avail. The Sky Recreational Center has been awarded a contract with schools of our community to provide swimming lessons to children. These lessons have been incorporated into the curriculum of physical education at the schools.
Because of this increase in workload, professionals like you are needed. If you are interested, I can talk to the manager for you. I am confident that you would be perfect for this job as you have always worked nicely with children. Please inform me if you are interested in this job.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of letter informing about a job opportunity.
Further things to consider when writing encouragement letters to job candidates
Encouragement Letters
Encouragement letters are letters you write to give someone confidence, support, and hope. Such letters are written to motivate people to do something that seems impossible or give them hope during difficult times. The objective of encouragement letters is to put a smile on people's face and help them have a positive outlook when facing a difficult situation. If drafted honestly, and passionately, these letters can have a powerful impact on others and encourage them to do greater things.
Encouragement letters are often prompted by circumstances that need to be endured. Therefore sincerity is important when writing them. Be truthful and practical. If you do not believe that the recipient can get through the situation, do not tell them that they can. Maintain a positive tone and focus on what can be achieved. Avoid strong language that may discourage the recipient. Mention the required suggestions or instructions for such situations. Clearly express your support and encourage the recipient to go ahead with his/her decision. Motivate the recipient and inspire him/her to reach his goal. Keep the letter short and to the point and avoid adding unnecessary details. End on a positive note and offer to give assistance if needed.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.
These articles may interest you
