GUIDELINES

  1. Introduce yourself and briefly state how you are related to the immigrant.
  2. State the purpose for the letter and proceed to discuss pertinent details about the immigrant such as profession, duration of stay in the country, as well as character traits that you feel are appropriate to the situation. Stick to the facts and avoid overselling the immigrant, even if you share a close personal relationship.
  3. Thank the recipient for his time and offer your contact details in case more information is needed.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Good day. My name is Claire Clarks. I am a Training Supervisor at XYZ Consulting and am based in Prescott, Arizona. I am writing to a neighbor and close acquaintance of Ms. Jean Jameson.

I met Ms. Jameson seven months ago when she arrived in our city. She has not started working, as her visa status prevents her from doing so, but she has participated in community activities and volunteered to help us forward our causes. From what I understand, her living expenses are covered by her retirement fund. From what I have observed, Ms. Jameson is a warm, kind-hearted, and hardworking person who certainly has a lot to share with any community.

Thank you for your time. If you would like to discuss this information further, I may be reached at 555-5555.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Character reference letter for acquaintance with immigration application.

Further things to consider when writing reference letters to immigration offices

Further things to consider when writing reference letters to immigration offices

Reference Letters

Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.

For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.

Letters to Immigration Offices

Letters to immigration offices are letters sent to an office or department that deals with verification of documents for people entering a certain country. How you write your letter depends on what you want and which department you want. Maybe you want to apply for a work visa or request for an extension of a tourist visa. Perhaps you have basic questions regarding the country you want to visit. Whatever the reason, you need to explain for what purpose or in what context the letter is being written.

There are a few things you should keep in mind when writing letters to immigration offices. For starters, you need to type the letter on a computer using a recognized official or business format - a handwritten letter is hard to read and may not be given preference. Address the letter to the right person. Write a subject line to let the recipient know what the letter is about and why you are writing. Introduce yourself. Explain the reason for your letter. If there are any attachments, explain what they are. Close with a statement that explains what action you want the recipient to take in response to the letter.

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