Request a refund or reimbursement. Sample letter

GUIDELINES

  1. While requesting a reimbursement, your tone should be fair and courteous so that your reader won't doubt your honesty. Then he/she won't raise questions on your request. Attach the relevant documents as well.
  2. State your reason for requesting the refund. Explain your situation in detail.
  3. Then request the reimbursement.
  4. Send the relevant receipts or documents and ask the reader to take a look at them.
  5. Tell the reader when or how you want to receive the refund. Then end the letter on a thank you note.
  6. Check your grammar for free here

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

During my business trip to Washington two weeks ago, I came down with a severe case of the flu. I had to visit the hospital to get checked and while they were willing to accept my insurance and send the bill directly to you I had to pay cash for the medicine that were prescribed.

With this, I would like to ask that you reimburse me for the amount that I had to pay for the medication. I have attached the receipt and are hoping to hear back from you or get results regarding this request of mine within the week.

Thank you for your time and effort.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-