GUIDELINES

  1. Before submitting your resignation letter, you might have discussed the matters with the person who will receive this letter. So, it's a final statement of action, and you will write about a few specific details and cases. For this reason, you should carefully choose how much you want to discuss.
  2. Directly state that you are resigning. Also, give a date of entry into force.
  3. Explain why you are not satisfied. Elaborate as much as you think appropriate.
  4. Express gratitude for training and experience.
  5. Explain how much time you need for the transferal of duties efficiently.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am submitting this letter as a resignation from my job as the employee relations assistant that is to be put into effect immediately.

As you may know, I love my job, and I always do the best I can to ensure delivery with the best possible results for any and all projects that involve me. I consistently work hard, and I am very much involved and active in other company matters. However, I was very disappointed to learn that once again, I have not been selected as a candidate eligible for promotion. I feel like my work for the past years have earned me the right to move up at least a step in the company hierarchy. I am very frustrated that I am still in the very same position as when I entered the business one year ago.

Although I am very much hurt and disgruntled by these events, I would like to express my gratitude for all the things I have learned during my stay in the company and all the opportunities I have been afforded.

My replacement, as I was informed, shall be arriving next week, and I will be more than happy to help with the smooth transition of things.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter to resign from a job in which you don't feel appreciated.

Further things to consider when writing resignation letters to human resources

Further things to consider when writing resignation letters to human resources

Resignation Letters

Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.

Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.

When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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