GUIDELINES

  1. Provide basic information about yourself, such as your name, current job, organization or company, and relationship with the person you are recommending.
  2. Discuss the most important qualifications of the person being recommended. Back up information about personal traits with facts and maintain a professional tone all throughout the letter.
  3. Leave your contact details in case the employer needs more information. End the letter by wishing the employer well.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Good day. I am Claire Clarks, Training Supervisor at Fluency Inc. I worked with Mr. Gene Gerry for three years as he held the position of Senior Trainer. I was his direct superior during this time.

Aside from being equipped with sufficient training knowledge, which he needed to have to do his job, Mr. Gerry is also very open to learning. Among my staff members, he is one of those who consistently does additional research on the industry. Gerry is also hardworking, usually punctual, and was able to maintain an excellent working relationship with our entire team. I am confident that he has what it takes to succeed in your company.

Should you need more information, please feel free to give me a call at 555-5555. I wish you all the best in your endeavors.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Character reference for acquaintance seeking employment.

Further things to consider when writing reference letters to human resources

Further things to consider when writing reference letters to human resources

Reference Letters

Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.

For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.

When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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