GUIDELINES
- If you are writing about an issue, make your position clear right from the start. Back it up with substantial evidence. Explain why the reader should consider your suggestion. Make an emotional appeal along with stating logical arguments. Don't exaggerate your stance or use any provocative expressions because the reader won't take you seriously. If you want the reader's response, ask for it.
- Explain the issue and clarify your position on it.
- Support your stance with strong evidence and logical arguments.
- Tell the reader what you think he/she should do about the problem. You can also make an emotional appeal if it seems appropriate.
- Close with a call to action. Also, mention the benefits of following your suggestion.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am happy to know that you have fulfilled your promise of allotting a bigger budget for education. It is a fact that our state, as well as some other states across the nation, really need more schools, more competent teachers, and more books and other supplies for the students. I wish to point out a particular area that needs special attention. The town of Orchard in San Isidro City only has two schools that are not yet completely built. It needs a lot of renovation and the necessary materials to function effectively and efficiently. Without improvement of these schools, and without plans for building a new one in this town, students will be forced to travel every day to the next town. Honestly, that would be too time-consuming and expensive on their part. I kindly request you to give attention to this issue. The people from this town will be grateful. Thank you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Persuasion letter to official to allocate funds for school repairs.
Further things to consider when writing persuasive letters to government officials
Persuasive Letters
Persuasive letters are letters written to persuade others towards accepting the senders' issues, perspectives, or interests. Such letters are meant to influence the recipients' thoughts and actions. The recipient can be organizations such as banks, schools, and NGOs, or individuals such as CEOs, government officials, directors, etc. Whether you want to solve a problem with your bank or you want someone to help you or do something for you, Persuasive letters can get the job done. All you need to do it to convince the recipient to agree with your side of the story.
Before writing persuasive letters you need to brainstorm what you want, why you want it, and any arguments against you. Be brief and use clear, uncluttered sentences. State your main points in the opening statements. Go straight to the point and emphasize the importance of your request. Support your request with logical information. If necessary, provide a few testimonials that relate to your argument. Be friendly, polite, and factual, and refrain from using overly emotional language and judgmental statements. Agree to meet in the middle or compromise. End the letter with a powerful statement that persuades the recipient to be on your side.
Letters to Government Officials
Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.
When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.
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