GUIDELINES

  1. You should accept an award or honor in writing. It shows respect and appreciation. You can also clarify or provide any details of the event through this letter.
  2. Accept the award warmly. Specifically, mention why you are receiving this award.
  3. If there is a proper awards ceremony, inform the reader that you will attend it. Restate the details of the event, such as date, time, and location to confirm everything. Clarify your part in it.
  4. Send any personal materials such as photographs, certificates or personal details if someone has asked for these things.
  5. Appreciate this honor.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I felt incredibly honored to learn through your letter that I have been selected for the Community Service award. I acknowledge this great credit bestowed upon me with a great deal of appreciated. As instructed, Mary and I will be in attendance at the Trinity Grand Ballroom on September 11, at 7:00 p.m.

I will furnish all my personal details that you have requested and mail them to you sometime during this week. I would also wish to take this opportunity to further my involvement in preparing handouts urging others to join our endeavor. Again, I would like to convey that I am genuinely overwhelmed by this recognition and wish to see you all on September 11.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter accepting an invitation to receive a community service award.

Further things to consider when writing acceptance letters to government officials

Further things to consider when writing acceptance letters to government officials

Acceptance Letters

Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.

When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.

Letters to Government Officials

Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.

When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.

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