GUIDELINES
- While writing a letter to the organization to which you are sending a donation, include any information you would like them to know. This information can include details like you have sent the gift in recognition of someone or how you would like them to use it. You can also mention some special requests, such as you want them to add you to their contacts. But it is appropriate to keep it brief.
- Tell the reader why you are sending a donation, especially if you are not sending in direct response to a request.
- State the amount of the gift.
- Mention any restrictions on how they should use it.
- Tell the reader whether you want recognition or not.
- Express appreciation for the work of the organization. Wish them success for their efforts or restate the reason for sending the gift.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I was browsing through the ads in our local newspaper when I saw an article written about your organization, (name of organization). I was very touched and impressed by your mission, and I would very much like to be a part of your campaign against hunger in lesser fortunate countries.
In line with this, I would like to give a donation of (amount) to your organization. Thank you and more power to you!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample cover letter for a financial donation.
Further things to consider when writing cover letters to fundraisers
Cover Letters
Cover letters are letters written to explain the contents of other documents. In most cases, cover letters are sent together with resumes to provide additional information on the applicant's' skills and experience. They explain in detail why the applicants are qualified for the job they are applying for. A cover letter creates a critical first impression as it is often the earliest contact you will have with a potential employer. Employees use cover letters to screen applicants for available positions and to determine the ones that they would like to interview.
Cover letters are an essential part of every job application. You, therefore, need to make sure that your cover letter sells your abilities and skills to recruiters. Do not just repeat what is on your resume, rather, explain in details why you feel that you are the best match for the applied job. Do this clearly and concisely, and in such a way that the recipient would want to meet you. Mention the employment position that you are applying for, how you learnt about it and how you are qualified for it. Request the recipient to contact you at the end of the letter.
Letters to Fundraisers
Letters to fundraisers are letters sent to people who seek financial support for charities, institutions, and/or other enterprises. If you have been requested to donate something to a fund, there are times when you may find yourself writing to the fundraiser. It could be to seek some clarification about the donation, to inquire about the venue and date, or even to cancel the invitation to the fundraiser. In all situations, letters to fundraisers should be sent well in advance so that all the involved parties can be on the same page.
The best letters to fundraisers are short and to the point. Start the letter with the proper salutation making sure that it is addressed formally and to the right person. Clearly mention the purpose of the letter. If you are writing to cancel an invitation, for instance, state so and give the reason for cancellation. In instances where you are writing to request some information, mention exactly what you are requesting. Include any other details that you think could be of help to the recipient. Be polite and maintain a professional tone. Conclude on a positive note and with a statement that calls the recipient to action.
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