GUIDELINES
- While giving professional advice, keep your language simple. The reader may not know all your professional jargon. In our society, people have different views. They might not like your advice despite your good intentions. Make sure to support your opinion with strong arguments, evidence or examples. It is best to include another person's opinion to support your advice and to protect yourself. Send a copy of this letter to a third party you trust, if you think it's appropriate.
- Explain the reason for writing this letter.
- Give your opinion.
- Present evidence, reasons, examples, and anything to substantiate your advice.
- Add a disclaimer.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I greatly appreciate you coming to me for advice on whether or not it would be a good idea for you to start your own business. This issue is something that I was struggling with when I was your age. I am happy that I am here to help you.
Nowadays, everybody seems to want to own his or her company. But let me tell you that there are many difficulties you'll have to face to make this work. At times, we only concentrate on the benefits that we fail to realize the sacrifices before it's too late. I don't want you to make that mistake.
There are a lot of perks to being self-employed. For one thing, your time becomes more flexible, and you don't have a boss. But you also have to understand that being the boss means more work. This statement holds especially true when you're just starting out. You won't have the ability to hire many employees yet so most of the work will fall on your shoulders. This situation automatically equates to longer hours and more pressure. But the rewards can also be much greater, especially if you succeed.
You need to weigh the pros and cons before you make the final decision. If you want to discuss this in more depth and hear more of what I went through in putting up my company, I'll be happy to do so. Just give me a call so we can set an appointment. Whatever your decision may be, I wish you all the success.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter giving professional advice about starting a business.
Further things to consider when writing advice letters to friends
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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