GUIDELINES
- Suggesting a solution to your superior is a bit tricky. Your letter should be specific, and your tone should be respectful. Explain the situation in detail to convince the reader that the problem is worthy of his/her attention. Present your suggestion and convince the reader that it will help. Suggest to set up a meeting to discuss everything in detail. You should imply concern rather than criticism which won't put your reader on the defensive.
- Explain the reason for writing this letter.
- Present your solution and give specific details.
- Ask for feedback or suggest a meeting to discuss everything in detail.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
All the full-time workers chose me to be their spokesperson to present to management their suggestion of having a short work week. Kindly consider our suggestion of having a four-day work week for ten hours of work each day, which we believe is much better compared to the regular five day work week of eight hours a day. Naturally, the shift could be adjusted in such a way that the employees will cover all the five work days in a week. Several companies have already adopted this work plan, as stated in the article that is attached herewith. Survey of these firms shows that employees have lower absenteeism and higher job satisfaction.
Our employees would be happy to have this change. I have attached a draft of a work schedule that all of us have planned out. Of course, this work schedule is subject to changes. If you think that this idea of ours will work, please give us the opportunity to present this to you personally. I will be waiting for your response.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Suggest a solution to a company's problem - sample letter.
Further things to consider when writing suggestion letters to employers
Suggestion Letters
Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.
When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.
Letters to Employers
Letters to employers are letters written to people or organizations that hire or employ people. The sender of such letters could be an employee or a person looking for a job. Letters to employers could be of different types. For example, they could be application and cover letters to apply for jobs or thank-you letters after interviews to show that you are still interested in the interviewed positions. The letters could also be complaint letters to raise complaints at work, apology letters to apologize for wrongdoing at work, or resignation letters to leave currently held positions.
Letters to employers are formal in nature and should, therefore, follow the basic layout of formal letters. The letters must be brief and clear so that the recipients don't spend too much time grasping the content. Use the proper salutation depending on the job position of the recipient. If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note.
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