GUIDELINES
- You will accept the job offer in person, but it is a good gesture and a wise practice if you write a formal letter of acceptance.
- Express pleasure in accepting the job in the first statement. Then express confidence that you can do this job.
- Refer to the relevant details of the job, such as salary, starting date, and any special arrangements. Formally confirm that you accept everything.
- You can disclose how you will make your next contract if it seems appropriate.
- Express your interest or appreciation again.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am happy on seeing your fax outlying the job proposal in your hospital. I at this moment agree to take up on the offer of joining in as a Coordinator in the Administration Department starting out with a salary of $30,000 per annum.
As advised, I shall report for duty on September 1, at 9 a.m. I understand I need to undergo a medical examination following which I need to approach the human resources department who will provide details about orientation.
I am fervently anticipating being part of your reputed hospital. I would like to take up this fantastic opportunity in providing my services to further the exceptional work done by all the staff in the hospital.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter accepting a job offer as a coordinator.
Further things to consider when writing job offer to employers
Job Offer
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Employers
Letters to employers are letters written to people or organizations that hire or employ people. The sender of such letters could be an employee or a person looking for a job. Letters to employers could be of different types. For example, they could be application and cover letters to apply for jobs or thank-you letters after interviews to show that you are still interested in the interviewed positions. The letters could also be complaint letters to raise complaints at work, apology letters to apologize for wrongdoing at work, or resignation letters to leave currently held positions.
Letters to employers are formal in nature and should, therefore, follow the basic layout of formal letters. The letters must be brief and clear so that the recipients don't spend too much time grasping the content. Use the proper salutation depending on the job position of the recipient. If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note.
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