GUIDELINES

  1. Clarify all relevant details and misunderstandings in your written job offer. Make the applicant feel optimistic about working for you. Don't mention anything that you can't deliver while mentioning further details. You can also ask for proof of legal employment eligibility through this letter.
  2. Announce the job offer in an upbeat tone. Express pleasure in doing so.
  3. Explain the benefits and opportunities that this position offers. Also, mention any social conditions and limitations that apply to the chosen applicant's employment.
  4. Ask your prospective employee to submit proof of employment eligibility on the first day of work. Mention that you are making this demand in conformance with Immigration Control and Reform Act of 1986. Then list the documents that the US Department of Justice considers important according to Immigration and Naturalization Form 1-9.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I was informed by a mutual acquaintance, James Dell, that you are thinking about transferring to another company. I know that your sales performance at Zen International is excellent. As such, I am giving you an offer to join our company's sales force. Your sound management skills could quickly land you in the district sales manager position. We offer our top management employees with a profit-sharing scheme with several bonuses, but the most important thing is that we offer you the chance to grow into an industry leader. If you want to discuss this matter further, you may call me at 453-4345, and we can schedule an appointment for you. Rest assured that all the communication between us was kept confidential.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter to offer a sales position to one considering a change.

Further things to consider when writing job offer to employees

Further things to consider when writing job offer to employees

Job Offer

Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.

Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.

Letters to Employees

Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.

All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.

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