Letter persuading employees to avoid eatables on work floor

GUIDELINES

  1. If you wish to get the reader's attention through a persuasive memo, you must keep his/her feelings in mind. Think how the reader will react to what you say and how can you convince him/her. You should carefully decide that how much emotional appeal will be suitable and to what extent you should use logical arguments.
  2. Highlight the issue in the beginning.
  3. State what action you expect from the reader.
  4. Give reasons about why the reader should follow your suggestion. State what the reader will gain from cooperating with you.
  5. Give a call to action and provide more information.
  6. Check your grammar for free here

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The nature of our job entails heavy focus and keen attention to detail. Every distraction will be avoided to ensure efficiency.

In this regard, we are requesting you not to bring cellphones and food on the floor and in your respective work area. We also request you not to browse non-work related sites while on duty.

For more clarifications on this matter, please approach your designated team leaders.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-