GUIDELINES
- Be straightforward, brief and encouraging. Only give essential information, no need to discuss other information further. Also, see the "Announce or introduce a new salesperson" and "Announce a new partner" tags.
- Acquaint the new employee by his or her name, the post that he or she will fill in and the date when he or she will start.
- Give a brief background of the new employee's education and work experience. If possible, do not discuss information about his or her past clients, position, and special responsibilities. It is important to mention the new employee's duties.
- Encourage other staff to welcome the new employee.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Please be aware that there will be an unfamiliar face roaming our halls over the next weeks. His name is Rick Means, and he is the guy who will is installing and troubleshooting our new computer system. You will be seeing him a great deal more in the coming weeks.
We know how important this update is to our business so please take good care of Rick. If he needs to be in your studio, be patient. He is a great guy, and we appreciate his experience and quality work.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of a letter introducing new employee.
Further things to consider when writing introduction letters to employees
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.
These articles may interest you
