GUIDELINES
- You need not be extremely courteous or flattering as it may not sound genuine. You could avoid using highly informal language if the relationship does not warrant it.
- Begin by congratulating for the anniversary.
- Mention the efforts, hard work and dedication displayed by the employees. State specific instances in detail.
- If you are offering any gift, include details about it.
- End with a note on successful future.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Congratulations. Twenty-five years of dedication to our firm has made you a role model for many. There are not many employees remaining from those early days, but I know that you have been a cornerstone of my business. Your dedication to the firm has seen us through the difficult days and now into the successful days. I hope that the present I have posted is reflective of the pride I have in your work.
I look forward to many further years of working together.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Congratulation letter to an employee on her job anniversary.
Further things to consider when writing congratulation letters to employees
Congratulation Letters
Congratulation letters are letters written to praise others for their achievements or to express good wishes on a special occasion. These letters are a great gesture to maintaining professional and personal relationships. There are many situations you may find necessary for you to congratulate someone. Whether it is a colleague who has made a new business connection, a friend who is getting engaged, or a subordinate who has been promoted, a congratulations letter will be a great and classy way to show that you are sincerely happy for them. Congratulation letters show others that you see their efforts and that you are proud of their achievements.
Congratulation letters are direct and simple and should be written as soon as possible after the achievement. State the specific event that has moved you into writing this letter. Express praise of the achievement. Keep your letter short and clear and avoid adding unnecessary details. Be honest and avoid exaggerating your congratulatory words. Express your confidence in the recipient's future success. If you are congratulating couples for their marriage, include the best qualities that make them a good couple and wish them a happy married life. End the letter with a congratulatory note.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.
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