GUIDELINES

  1. You can increase the possibilities of having your desire to be accepted if you explain your reason precisely and distinctly. You should be determined but not to the point of being cocky.
  2. Ask for a special offer or a complimentary product or service.
  3. Elaborate why you need and why you are worthy of the discount and the complimentary service or product. If you have incurred losses because of the readers' mistake, explain the details of your loss.
  4. Mention to the reader the exact amount of discount you want and expect.
  5. Demand for a response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Membership

We hope by now you must have received the set of cards designed for you.

But we are still looking for to your contribution of $150 for this year appeal. We are happy to tell you that Salvatore Foundation has decided to gift $1 on every $2 of yours making the impact more.

We are still short of $150,050 to achieve our targeted amount. Your contribution through your charitable gift can help us make that on time.

We estimated that the ticket revenue can only cover 60% of the performance cost of the fig Institute, and the Federal can sponsor only the building maintenance work.

That is the reason we are looking forward to some help. Please take out some of your precious time and contribute to the cause. If you have already made your contribution, then we are thankful to you.

Please remember that your contribution would be a great help as for your every $1 contribution the foundation will give $0.5, we are highly obliged to their scheme. If you gift us $200, then it would be worth $300. Your gift of $400 is $600. Please contribute today

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Example of a fundraising letter seeking donations.

Further things to consider when writing fundraising letters to donors

Further things to consider when writing fundraising letters to donors

Fundraising Letters

Fundraising letters are letters written to seek financial support for a cause, charity, or other enterprises. Such letters are often geared towards non-profit organizations and churches that are looking for contributions. Fundraising letters should be sent early enough in advance of the event so that the recipient can have enough time to respond to your request. If you know someone who knows the donor personally, include their names or have them sign the letters as making a personal contact may sometimes secure a donation.

Although sending out fundraising letters may seem old-fashioned, if crafted correctly, these letters can be extremely effective. Grab the recipient's attention from the start. Use the recipient's name so that he/she can know that the letter was intended for him/her, and not just some supporter. If he/she has made another donation in the past, thank him/her for it before asking again. Mention what the donation is intended for. Where appropriate, mention some of the past achievements of your organization. Explain the urgent need for the donation and how the recipient can help contribute to it. Tell the recipient how important he/she is to the cause. End by thanking the recipient in advance for his/her support.

Letters to Donors

Letters to donors are letters written to people who have donated something, especially money, voluntarily to a fund or charity. Usually, these are fundraising letters to invite donors to fundraisers or thank-you letters to express gratitude and appreciation for donations. Whatever the reason for your letter, writing to donors maintains a great relationship and can help you secure future funding. This simple gesture shows them that you can be trusted and that you are doing something that is of benefit to the community. It also shows the donors that your cause is worthy of their money and time.

When writing letters to donors, it is important to know the exact message you want to convey. Most letters to donors can be tricky to write, especially those asking for donations. You don't want to write something that the recipient will give a cursory glance and carry to the trash! Grab the recipient's attention from the start. For fundraising letters, clearly state how the donation will be used. If you are writing to thank the recipient for a donation, let him/her know how the donation helped. Be brief and straightforward. End the letter on a positive tone.

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