GUIDELINES
- State the problem with clarity and do not blame or threaten in the first letter. If the problem is not getting resolved, follow up with consequent letters. In the further proceedings mention the course of action that you have planned. But make sure you have decided to take further action to resolve the problem.
- State the exact reason for disagreement.
- Provide necessary proof to support your point of view.
- Mention the expected result of your plan of action. Include the course of action that you plan to take up.
- End the letter by mentioning the advantages of agreement of a solution. Express your confidence in it.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
My daughter Grace is a patient of yours, and I was very surprised when you left her appointment with you last week stating that you had released her from your care. She said you told her she no longer needed therapy yet when we began her treatments four years ago; you said she would be in your care, seeing you every six months, until her muscles were fully developed. You stated that would be at around 18 years old. Not only am I concerned that she is only 16 but also that no attempt was made to tell me what was going on. I was waiting in the outer office and could have easily made a trip back to talk with you.
Can you explain to me what is going on? My hope is that Grace misunderstood and there is a logical explanation why the receptionist told her no additional appointments were needed.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Disagreement letter concerning a cancelled appointment.
Further things to consider when writing disagreement letters to doctors, nurses, hospitals
Disagreement Letters
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Doctors, Nurses, Hospitals
Letters to doctors, nurses, and hospitals are, simply, letters written to doctors, nurses, hospitals and/or any other physician or qualified practitioner of medicine. Such letters could be inquiry letters to inquire after patients' medical records or thank-you letters to thank the recipients for saving the life of loved ones. In rare cases, letters to doctors, nurses, and hospitals could be complaint letters to file a complaint about inadequate medical care. All letters to doctors, nurses, and hospitals are formal in nature. Depending on the content, the letters can be addressed to individuals or to all relevant bodies.
There are few things that you should keep in mind when writing letters to doctors, nurses, and hospitals. For starters, you need to address the letters to the right persons. State the purpose of your letter from the word go. If you are writing to thank a specific doctor who saved your life, for instance, mention the name of the doctor and pass your message accordingly. If you are writing to ask for your medical records, provide any relevant information that may be required by the hospital. Close the letter by asking for a response or by calling the recipient to action.
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