GUIDELINES
- Use this letter to establish a friendly and cooperative relationship with a new business. Inform the reader about an enterprise association and extend an invitation. Explain what issues or problems the business people face in the area. You can also offer any help that you can give. If it seems appropriate, promote your products or services.
- Welcome, the reader in a warm manner.
- Introduce yourself and explain what kind of business you do.
- Extend invitation to take part in the business association. Explain what problems business community face in the area. Offer your help. If it seems suitable, promote your products or services.
- Express the desire to establish a good business relationship.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We at Rainbow Enterprises would like to welcome you to sunny San Isidro! We are your co-tenants here at the business strip of San Isidro Center.
We would like to invite you to the next quarterly meeting that will be on April 20th. This gathering is for business heads and owners from this area and speakers from management and business consultancy firms. We assure you that you can benefit greatly from these meetings.
Enclosed is the yearly agenda, along with details of the meeting times and venues. We sincerely hope you can make it this April 20th. It would be a good chance for you and us to learn about each others' business and professional experience.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example letter to welcome a new business in town.
Further things to consider when writing welcome letters to companies
Welcome Letters
Welcome letters are letters written to politely greet and introduce others to an organization. They could be sent to new students in a school, new employees in a company, attendees of a conference, etc. The primary objective of welcome letters is to boost the recipients' morale and to let them know that they are now an important part of the team. The letters are considered a gesture of courtesy and the loveliest way to show the recipient that you appreciate his/her presence, efforts, or interests in doing something. Welcome letters may also contain some important information that the recipients may not yet be aware of.
When writing welcome letters, your aim is to make the recipients feel "at home". Therefore, you need to be as friendly as possible. Start by officially introducing the organization to the recipient. Politely thank and congratulate him/her for becoming a part of the team. Reassure the recipient that he/she has made the right decision in choosing your organization. Make sure to address the recipient by his/her name. Be brief and include only the necessary information. Close the letter by thanking the recipient again and sign it off with your name and title.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.
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