GUIDELINES
- After hiring an employee, write this letter to make him or her feel comfortable. It is more than a courtesy letter. It assures the employee that he/she has chosen the right place to work. It also explains the details about the position. You can use an internal memo to convey this information. Also, see "Extend a Job Offer."
- Welcome, the employee. Make him or her feel comfortable about the decision to work for you.
- State the details about the position. These include job title, duties, supervisor and subordinates, pay, benefits, hours, rules and regulations, sick leaves, etc.
- If it seems appropriate, mention the employee's qualities that impressed you and you hired him/her.
- Make a positive remark about the reader's work. Offer your help.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for choosing to be part of our multi-level marketing scheme. We hope you will enjoy all the wonderful treats that await you.
With Rainbow Marketing, the possibilities are endless. You can double your investment in a span of 3 months, have the chance to travel abroad all expense paid as part of the reward scheme, avail of the car reward scheme, avail of profit sharing or stock ownership, and a whole lot more.
At Rainbow Marketing, we also gladly welcome suggestions. If you have anything in mind that might improve the reward scheme further and also make the business profitable, kindly share it with us. We are always willing to listen.
So sign up now and pave the way for a brighter and more fulfilling future!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to welcome a new client to a company.
Further things to consider when writing welcome letters to clients
Welcome Letters
Welcome letters are letters written to politely greet and introduce others to an organization. They could be sent to new students in a school, new employees in a company, attendees of a conference, etc. The primary objective of welcome letters is to boost the recipients' morale and to let them know that they are now an important part of the team. The letters are considered a gesture of courtesy and the loveliest way to show the recipient that you appreciate his/her presence, efforts, or interests in doing something. Welcome letters may also contain some important information that the recipients may not yet be aware of.
When writing welcome letters, your aim is to make the recipients feel "at home". Therefore, you need to be as friendly as possible. Start by officially introducing the organization to the recipient. Politely thank and congratulate him/her for becoming a part of the team. Reassure the recipient that he/she has made the right decision in choosing your organization. Make sure to address the recipient by his/her name. Be brief and include only the necessary information. Close the letter by thanking the recipient again and sign it off with your name and title.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.
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