GUIDELINES
- This letter can address either your co-workers, your supervisor, or your clients. It is important to write in a tone that is appropriate, bearing in mind your relationship to the reader. This is letter of good will, not a letter of resignation.
- Let them know that you are leaving. Giving details you are comfortable with, tell them the why you have made this decision.
- Lay out information that will be important or helpful to those who will remain, such as who will take your place.
- Tell your reader how you've benefited from your interactions with them. Be sure to end on a positive note.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Following on from almost a decade of working here with some of the best colleagues I have ever known, I have decided to leave and take up a job offer from Parsons Corporation. It was never going to be an easy decision, but the fact that the new job would allow Sarah and me to visit our parents more often was a deciding factor.
During the time, it takes to find someone to replace me I have temporarily promoted Colin. Colin will take on my responsibilities immediately, and your work should continue as if nothing had changed. I am sure you will find Colin's jokes much funnier than mine.
I will be sad to leave, and can truthfully say that I will miss all of you. I just hope that you can all attend my leaving meal, and I will see you all then.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Farewell Letter to Business Partners, Associates, Clients.
Further things to consider when writing greeting letters to clients
Greeting Letters
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.
These articles may interest you
