GUIDELINES
- The invitation letter often includes a talk about charity or fund-raising for the organization. Write the letter in a business-like or personal tone, based on your relationship with the client.
- Write the invitation letter and discuss the purpose of the activity's purpose, add necessary details such as the date, time, and place. You can also provide a list of the other participants that will attend the activity.
- Discuss why the activity of your organization is worth their help.
- Explain the value of their presence.
- Tell the invitee whether he is allowed to invite another person or if he or she won't be able to attend the event. If you don't clarify it, she or she might assume that the invitation is cannot be transferred.
- Show that you look forward to the success of the event and request for a reply on a particular date.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The Lancaster Adult Literacy Council would like to invite you to attend a charity performance evening to be held to raise funds for future work by the Council. The performance will feature a special section where the internationally famous comedian, Scott Carson, will run through his act.
You are probably aware of the great work that the Lancaster Adult Literacy Council does, and every year hundreds of Adults in Lancaster and York are taught to read and write to assist with their work. Additionally, there are many donations made each year to worthy causes like the funding for local libraries.
You can assist with the work of the Council through the purchasing of a ticket to the charity evening. The performance will take place on the night of April 13 in the Lancaster High School auditorium. We have priced the tickets at a modest $20 each.
We have attached an order form where you can purchase as many tickets as you want to, all that is needed is a check for the correct amount. There is also a chance to make a donation if you are unable to make the performance on the night. We look forward to your response.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation to attend a fundraiser for literacy council letter.
Further things to consider when writing invitation letters to citizens, neighbors
Invitation Letters
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Citizens, Neighbors
Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.
The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.
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