GUIDELINES
- In this letter, you will ask the reader to confirm whether they received the materials you sent them. Keep this letter to the point. Your tone should be formal and businesslike.
- Write about the materials you sent. Describe everything in detail: what materials you sent, when and to whom you sent them. Give the specifics in detail so that the reader can quickly locate them.
- Ask the reader to confirm whether he/she received the materials you sent.
- Ask the reader to inform you about any related problems if it seems appropriate.
- End by thanking the reader.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Last April 30, I sent my loan application form to your office, together with the requirements as listed on your website. It was received by one of your bank personnel, Jean Hayes, who told me that it would be handed over to the authorized bank officers. However, I have not received any calls or letters until now. While I understand that you might still be in the process of credit investigation, I would like to be sure that the persons-in-charge has received the application.
Would it be possible for you to update me on the status of my application? Also, if you could give me some information on the expected date of release, I would appreciate it very much.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to request a confirmation of the receipt of an application.
Further things to consider when writing request letters to banks
Request Letters
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Banks
Letters to banks are letters sent specifically to the banks by their customers. The letters can be addressed to bank managers or any other relevant bank official, based on the situation at hand. There are various reasons why you may want to write a letter to the bank. The most common ones include to request for a new ATM card, to ask for funds transfer from one account to another, or to open or close an account. You can also write to inform the bank about a phone number or postal address change. In all these situations, letters to the bank must remain formal and professional.
Before writing letters to banks, you need to make sure that you have all the information the bank may need regarding your account. Use the standard business greetings. If you know the recipient's name, write to him/her by name. Mention the purpose of the letter. Provide all the necessary information such as account number, name, postal and email address, contact number, etc. as registered with the bank. Be specific and avoid writing the same thing twice. Keep the letter simple and concise. Wrap the letter up by calling the recipient to appropriate action.
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