GUIDELINES
- Because this event is a cheerful occasion, the invitation should also radiate the positive vibe. Clearly explain to the reader if the attendance is mandatory and why are the other people invited.
- Relay the invitation, including the name of the event and other details such as date, time, and place where it will be held. You may also opt to mention the other participants who will be attending. Also, discuss the goal of the event: to honor someone, to celebrate an anniversary, to introduce a product or service, etc.
- Tell the reader if refreshments will be given.
- Tell the reader that you anticipate him or her and encourage him or her to reply by a particular date.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We would like to extend an open invitation to all residents of Carlton Street to the annual street party. Those long time residents will know that every July everyone gets together to have some serious summer fun. This year's event has been scheduled for the evening of Friday, July 16. I know that there are many new residents this year, and it would be a good chance for everyone to get to know each other.
James Roberts will be this year's master of ceremonies and will also be the subject of the Carlton Street Roast. I know I for one of some insults ready, for those that can remember his hideous decorations last Christmas I am sure you know he deserves each and every one of them.
If you could phone Sarah Jones on 887-3983 to pick a food arrangement, it would be appreciated. We hope to see everyone there.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation letter to a personal social event. Sample letter.
Further things to consider when writing invitation letters to acquaintances
Invitation Letters
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Acquaintances
Letters to acquaintances are letters you write to people that you know slightly, but who are not close friends. An acquaintance could be a colleague at work but whom you do not interact with on a regular basis, a person you went to school with but know little about him/her, or your Facebook contacts whom you interact with on a minor level. You could write a letter to this person to ask for a favor, invite him/her to a social event, or just pass some information. Although most people would opt for a social media message or text, a well-drafted letter will make the recipient see the seriousness of the matter and feel obliged to return the favor.
The best letters to acquaintances are warm, sweet, and friendly. Begin the letter with a proper salutation, based on your relationship with the recipient. State the purpose of the letter and be clear about what you want from the recipient. If you are asking him/her to do something for you, for instance, mention why you think he/she is the best person to get it done. Make the letter short and only provide the necessary details. Conclude on a positive note.
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